How Learning Care’s Four-Person Team Tracks Child Care Policy Across 40 States With Quorum State

Child care policy does not move through a single legislature or fit neatly into one issue category. A bill involving pre-K, subsidies, safety standards, curriculum, or regulatory compliance can affect teams across an entire organization.

Learning Care, a national early childhood education provider, uses Quorum State for AI-powered state legislative tracking across 40 states, helping its four-person team review, assign, and act on relevant legislation and regulations.

Tracking those developments falls to a four-person government relations team. During peak legislative season, the team may have nearly 1,000 bills in Quorum State at once.

Asa Hollingsworth, Government Relations Specialist at Learning Care, takes the first pass. He reviews incoming legislation and regulations, determines what matters, categorizes relevant items, and routes them to the appropriate member of the lobbying team.

Since January, Hollingsworth has reviewed more than 1,800 pieces of legislation and regulation. AI-powered Personalized Bill Summaries in Quorum State help him understand lengthy bills more quickly. Tracking workflows and Dashboards help the team assign and share legislative activity. Quorum’s Brief Builder supports meeting preparation, while Quorum Outbox enables policymaker outreach.

Results at a Glance

• More than 1,800 pieces of legislation and regulation reviewed since January.
• Nearly 1,000 bills managed during peak legislative periods.
• Child care policy monitored across 40 states.
• Almost 2,000 state legislators reached through Quorum Outbox.

Challenge: How Can Four People Track Legislation Across 40 States?

Before Learning Care expanded its government relations team, two people handled much of the legislative review alongside their lobbying responsibilities. The volume made it difficult to monitor every relevant development while still spending time with officials.

“My first pass on all relevant legislation prevents things from slipping through the cracks,” said Hollingsworth.

The challenge went beyond the number of bills. Learning Care needed to identify which legislation mattered, determine the relevant policy category, assign it to the right person, and help other departments understand how a bill or regulation might affect their work.

That required a system capable of helping the team:

• Monitor child care policy across 40 states.
• Review nearly 1,000 bills during peak periods.
• Route relevant legislation by issue and geographic responsibility.
• Keep internal teams informed about emerging requirements.
• Prepare lobbyists for meetings and document their interactions.
• Share policy trends with state legislators.

Learning Care needed to turn a large volume of legislative information into coordinated action without taking its lobbyists away from relationship-building.

Solution: How Learning Care Uses Quorum State to Manage Legislative Volume

Learning Care uses Quorum State to create a connected workflow for reviewing, assigning, sharing, and acting on legislative information.

Step 1: Centralize the First Review

When a bill matches one of Learning Care’s tracked terms in Quorum State, Hollingsworth reviews it first. He determines its relevance and categorizes it by topics such as pre-K, subsidies, or regulatory affairs.

Relevant bills are then assigned to the lobbyist responsible for that region. That person can conduct a deeper review, determine the bill’s priority, and decide what additional work is needed.

This structure gives every bill a clear starting point and owner. It also protects the lobbying team from having to review every result before knowing whether it matters.

“During peak legislation season, it could be up to almost a thousand bills in Quorum,” said Hollingsworth. “That’s not feasible for them to sit there and go through while they’re also having to go and fly out and meet these people, as I do the first pass.”

Step 2: Use Personalized Bill Summaries to Triage Faster

Personalized Bill Summaries in Quorum State help Hollingsworth understand the substance of a bill before reading it line by line. That is especially useful when the relevant language represents only a small portion of a long bill.

“They saved me a lot of time,” said Hollingsworth. “I can understand the relevancy of a bill and categorize it in a more efficient manner, which enables me to manage such a high volume of legislation.”

AI supports the first review, but it does not replace human judgment. Hollingsworth still checks the underlying text before assigning important legislation, particularly when the consequences of missing a provision could be significant.

“There’s still always going to be a need for someone going over everything with their own eyes and saying, ‘Okay, is this right or wrong?’” said Hollingsworth.

Step 3: Make Legislative Activity Visible Internally

The government relations team uses a Dashboard in Quorum State to help colleagues understand what is happening across the policy landscape. The Dashboard includes a map showing tracked bills by state, the status of supported and opposed legislation, and other views of the team’s activity.

Learning Care incorporates that Dashboard into a recurring government programs meeting involving departments whose work intersects with public programs or regulation. Depending on the issue, that can include finance, legal, regulatory compliance, safety, operations, education, and other teams.

This visibility helps colleagues outside government relations understand how legislation or rulemaking may affect areas such as subsidy administration, curriculum requirements, policies and procedures, or quality standards.

Instead of policy information remaining inside the government relations team, Quorum State gives other departments a clearer view of developments that may require their attention.

Step 4: Prepare Lobbyists for Better Conversations

Once a bill is assigned, Quorum State continues supporting the team’s relationship-building work. Learning Care logs interactions in Quorum State, uses Quorum’s verified database of state officials and staff, and creates one-page meeting materials with Brief Builder.

The briefs give lobbyists useful background before a conversation, including an official’s education, committee assignments, and other relevant information.

This preparation connects legislative tracking with the human work that follows. The team can move from identifying a bill to understanding the people involved and preparing for a more informed discussion.

Step 5: Turn Policy Trends Into Policymaker Outreach

Learning Care also uses Quorum Outbox to produce a quarterly policy newsletter for state legislators who serve on health, human services, child care, and related committees.

The newsletter shares company updates and broader policy trends identified through the team’s work. A recent edition reached almost 2,000 recipients.

“This went out to almost 2,000 people,” said Hollingsworth.

After the first newsletter, Learning Care reviewed opens and clicks to decide whether the program was worth continuing. The engagement was strong enough for the team to publish another edition.

Quorum Outbox gives Learning Care a way to carry insights from legislative monitoring into consistent communication with policymakers.

Impact: More Coverage From a Four-Person Team

Quorum State helps Learning Care manage legislative intelligence from the moment a bill appears through the conversations and communications that follow.

The team can now:

• Monitor child care policy across 40 states.
• Manage nearly 1,000 bills during peak legislative periods.
• Review more than 1,800 pieces of legislation and regulation since January.
• Route relevant items to lobbyists based on issue and geography.
• Give internal departments visibility into policy developments.
• Prepare background materials for meetings with officials.
• Reach almost 2,000 state legislators through Quorum Outbox.

The result is not automation for its own sake. Personalized Bill Summaries speed up the first review, while the broader Quorum State workflow helps the team decide what requires human attention.

That distinction matters in government relations, where expertise and relationships remain central to the work.

“I think, especially in lobbying, there will always be a human element,” said Hollingsworth. “At the end of the day, it’s two people in a room talking.”

How Other State Government Affairs Teams Can Apply These Learnings

Learning Care’s approach offers five lessons for teams managing high legislative volume:

1. Create one intake process. Give every new bill a consistent first review before it reaches senior team members.
2. Use AI for triage, not final judgment. Let summaries accelerate review while keeping a person responsible for verification.
3. Assign clear ownership. Route relevant bills according to the team’s issue and geographic responsibilities.
4. Share policy intelligence beyond government relations. Use Dashboards to help operational teams prepare for developments that may affect their work.
5. Turn tracking into communication. Carry the trends found in Quorum State into meeting briefs, internal discussions, and policymaker outreach.

For Learning Care, Quorum State connects the analytical and relational sides of government affairs. The platform helps a small team find the important provisions within thousands of pages of legislation, direct them to the right people, and free up time for the conversations that move the work forward.

Frequently Asked Questions

About Asa Hollingsworth

Asa Hollingsworth is a Government Relations Specialist at Learning Care. He conducts the first review of child care-related legislation and regulations, categorizes relevant developments, and routes them to members of the government relations team for additional analysis and action.